Human Resources Information
Oklahoma Municipal Human Resource Professionals (OMHRP) is a group whose membership consists of Oklahoma municipal personnel who handle, or are simply interested in, Human Resources issues. The group meets every other month to share lunch, network, and hear a presentation on a Human Resources topic.
What is an Employee Handbook?
An employee handbook, also known as an employee manual, staff handbook, or policy manual, is a book given to employees by an employer. Usually, the employee handbook contains general policies regarding wages, hours, benefits, discipline, etc. that apply to all employees regardless of their position. An employee handbook typically does not contain procedures.
Do you know the Difference Between a Policy and a Procedure?
(Click to each image to review the differences)
Supplemental policies, also known as exhibits, addendums or attachments, may also be included in the handbook. These supplemental polices are usually critical policies that deserve special attention by employees. Attaching these critical policies as supplements allows employers to (1) pass them out separately so each policy gets individualized attention by the employee, (2) require acknowledgment and a signature on each policy to ensure that the employee knows and understands the policy, and (3) update a particular supplemental policy as needed when there is a change in city policy, statute, or case law.
Examples of supplemental policies include:
Federal law requires that an employer must clearly communicate an anti-harassment policy to its employees through a well written policy with specific guidelines and communication requirements, including the investigation process and chain of command reporting.
Family Medical Leave Act Policy, if applicable
The FMLA requires that all eligible employers have a written FMLA policy. An eligible employer is one who has 50 or more employees.
If you have fewer than 50 employees use DOL Form WH-381 if an employee requests leave under the FMLA (see highlighted sections).
If you have fewer than 50 employees but your City policies allow FMLA leave, then you are obligated to provide leave in accordance with the FMLA.
The Department of Labor recommends all employers use their FMLA forms (the current DOL Forms expired on May 31, 2018; however, the DOL has extended the expiration of these forms until August 31, 2018 and will extend on a month-by-month basis after that until new forms are distributed):
Drug Testing Policy, if applicable
Social Media Policy
Compensatory Time Policy (overtime in lieu of paid overtime)